**TEST DAY UPDATE NOW AVAILABLE ON THE TEST DAY FAQS TAB ABOVE**

We are constantly monitoring the changing situation with regard to Covid-19, our test and the advice provided by the Department for Education and will continue to do so.  In response to the latest guidance on social distancing in test conditions, we have put together a list of FAQs which you will find on the new Test Day FAQs tab.

Whilst the portal reflects the two test days as morning sessions with an 8.15 registration time, it may be necessary for your child’s test centre to spread their test sessions across an entire day.  This means that the email you receive from your test centre will probably show a time to attend the test that differs from that shown on the portal.  Please read this email carefully and note the new time you should arrive for registration on your particular test day together with specific guidance set out by that test centre with regard to social distancing and Covid-19.

As previously, in line with guidance received and with other selective and partially selective schools and consortia, subject to approval from the Regional Schools Commissioner, the South West Herts Academic, Music and Sports tests will take place on the following dates:

ACADEMIC TEST:

SATURDAY 17th AND SUNDAY 18th OCTOBER

MUSIC TEST:

MONDAY 19th and TUESDAY 20th OCTOBER

SPORTS TEST (QUEENS’ SCHOOL ONLY):

THURSDAY 1st and FRIDAY 2nd OCTOBER

PLEASE CHECK YOUR EMAIL INBOX AND SPAM OR JUNK FOLDER TO MAKE SURE YOU HAVE RECEIVED AN EMAIL FROM YOUR TEST CENTRE INFORMING YOU OF YOUR REVISED TEST TIME AND ARRANGEMENTS

Please visit the test calendar tab for further dates (second round music test, score notification date etc.)

TEST REGISTRATION HAS NOW CLOSED.  LATE REGISTRATIONS WILL NOT BE ACCEPTED REGARDLESS OF THE CHANGE TO THE DATE OF THE TEST.

PLEASE SCROLL DOWN AND “CLICK” TO OPEN THE PARENT PORTAL

If you are not eligible to apply for one or more of the Consortium Schools, your child will be testing unnecessarily as your application for secondary transfer may risk being discarded by Schools for which you are ineligible.  Please visit the admissions page of the Schools websites for clarification.  Information regarding timescales and deadlines for application are available on the calendar.

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Click HERE to open the Parent Portal
to access your child’s test information

LATE REGISTRATIONS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES.  IF YOU BELIEVE YOUR SITUATION IS EXCEPTIONAL, PLEASE REFER TO THE FAQ SECTION VIA THE TAB ABOVE.

Parents must ensure their child’s availability on the published test dates.  One further date for the academic and music test will be arranged, if required, for children who miss the main testing days because they were medically unfit (a medical certificate will be required) or for specific religious observance only (confirmation of membership of religious community will be required).

Parents/Carers: please see the calendar for information on timescales and deadlines. Please remember that it is your responsibility, as a parent/carer, to log on to the secure website to view the information at the appropriate times throughout the testing process.

The Consortium will not send notification emails.  All information regarding the test cycle is available via the Parent Portal.

The South West Hertfordshire School Admissions Consortium consists of the following schools:

  • Croxley Danes (music only)
  • Rickmansworth
  • St Clement Danes
  • Parmiter’s
  • Queens’
  • Watford Grammar School for Boys
  • Watford Grammar School for Girls

Registration for a test is not an expression of interest in or application for secondary transfer for any of the schools concerned. Once the secondary transfer process opens in September 2020, you must complete the preference form of your home Local Authority (i.e. the Local Authority to which you pay council tax).

This website is for parents who might at that time apply to any of the Consortium schools under its academic or aptitude criteria. Before registering you must check the individual schools’ admissions criteria to see if your child is eligible for a place there. Here is a link to the schools’ websites where you can check your eligibility.

PLEASE ENSURE YOU COMPLETE THE TEST REGISTRATION ACCURATELY – ONLY ONE REGISTRATION IS PERMITTED PER CHILD.  DO NOT REGISTER TWICE.  IF YOU MAKE AN ERROR IN YOUR APPLICATION, LOG BACK IN AND MAKE THE CHANGES.  ANY DUPLICATE REGISTRATIONS WILL BE DELETED.

BEFORE YOU START THIS PROCESS PLEASE ENSURE YOU KNOW WHICH TESTS YOU WOULD LIKE YOUR CHILD TO TAKE

Queens’ School PE Aptitude Test

The PE Aptitude Test is for applicants to Queens’ School only.  Owing to the overwhelming response to this test, we stress that only those with exceptional sporting aptitude and who live within our catchment area (WD3-WD7, WD17-WD19, WD23–WD25, AL2 (South of M25), HA6, HA5 3**, HA5 4**, HA3 6**, HA7 3**, HA7 4**) have a realistic chance of achieving a place through this route.

Children who have a sibling who will be attending Queens’ School at the time of admission need not register for this test.

In order to accommodate the high number of applicants, the test will be on Friday 11th September 2020 and Tuesday 15th  September 2020.  Tests dates will be allocated on an alphabetical basis which cannot be changed.   No other dates are available.

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Creating Your Child’s Test Account

You will be asked to register for the tests by creating and activating an account.  This requires you to input your email address (which will become your user name) and a password.  The password should be memorable and secure.  You will then receive an email asking you to activate your account.  You will not have created your account until you go through this process.  Once your account is activated, you must register your child, inputting name, address, date of birth and the tests you would like your child to take.  If you do not input your child’s personal data, you have not registered for the test.

Once you have registered, you must regularly log on to the Parent Portal to view the initial registration for the tests,  the allocation of the test centre for the tests you wish your child to take, and the allocation of Music Round 2 times (if your child is successful in Music Round 1). Results of tests will also be available on the site.

Please see the calendar for information on timescales and deadlines. Please remember that it is your responsibility, as a parent, to log on to the Parent Portal to view the information at the appropriate times throughout the testing process.

The school at which your child will take the test has absolutely no bearing on your preferred school for secondary transfer.

Special Consideration

If your child usually receives extra time or special support in class, you must provide written confirmation of this from your child’s current school Headteacher by Friday 19th June 2020. This evidence must be sent immediately after registering for the test.  Please scan and send via email with the child’s full name, date of birth and SWHSC reference number clearly marking the email SPECIAL CONSIDERATION in the subject heading, along with the written evidence, to enquiries@swhscregistrations.co.uk.  There is no facility for sending hard copy documents by post.

Receipt of your email will be confirmed by the Test Administrators.  Details of special consideration offered will be sent by the test centre, once your child has been allocated to one.

It is very important that you do this so the paperwork is received by Friday 19th June, at the latest.  It is not the responsibility of your child’s primary school to submit this information to us.  If it is not received by Friday 19th June, it may not be possible to provide the appropriate support.  SEN provision has to be arranged by each individual test centre and staffed according to the individual requirements of the candidates.  It is a complicated logistical exercise within the staffing constraints of each school and is not undertaken lightly.  You are therefore requested to submit your requests as early in the process as possible.

You should continue to refer occasionally to this website for any further important announcements in relation to the tests and the Parent Portal.

Please note that the Test Administrators will try to respond to your emails within 48 hours in normal school working hours during term time.  If you email during the holidays, we will not respond within the same time frame.


DATA PROTECTION NOTICE: The information provided for the purposes of registration for the South West Herts Schools Consortium tests is treated as confidential. It is processed by the Consortium for the purposes of the South West Herts Schools Consortium testing process only and will be kept for a period of 12 months from registration, after which it will be deleted and will not be held centrally by the Consortium. Data held by the Consortium Schools individually will be subject to that school’s Data Protection Policy and Privacy Notices, issued by that School, available on its website and updated from time to time, and in line with current Data Protection laws.

Copyright South West Herts Schools Consortium